Today · Planner

Your whole life competes for the same day.

Work deadlines, errands, routines, appointments and the things your tools surface all want the same finite hours. The Planner is one private place to turn that pile into a day you can actually run.

Full web appFree during betaAccess by invitation
Planner · Tuesday, October 6
Product concept, demo content
Work 5 today
Today's focus
Send the Q4 planning draft to PriyaBefore the 3pm review
Review vendor contract redlinesSent by legal yesterday2:00pm
Follow up on the renewal quote for the analytics toolReply by Thursday
Filed from your email, 6:40amThread: “Renewal quote — analytics platform”, from the vendor's account manager.Externally configured agent · opens the originating email
Prep two questions for Thursday's retroWeekly
Approve timesheets
Personal 4 today
Practice manual exposure at golden hourBridge at 6:48pm, try 1/250Learn photography
Pick up the prescriptionErrand
Decide whether to keep the photo-editing subscriptionRenews Friday
Filed from your card statementRecurring charge spotted on last month's statement; renewal due in 3 days.Externally configured agent · you set this one up yourself
Book the dentist
From your Library
The exposure triangle, in one page · Library page compiled from your saved sources
Why I shoot aperture-priority for now · your note
Routines
Morning pages12 days
20-minute walkafter lunch
Read 15 minutesevening
Notes
Retro idea: start with what went well, then one thing to change.Golden hour is 6:48 tonight. Bring the tripod.Ask Priya whether Q4 needs the hiring section.
Calendar
10:00Design review · work calendar
15:00Focus block · yours only
Illustrative product view with demo content. The layout follows the shipping Planner; the goal label on a task is a target-state detail.
Start messy

Nobody wakes up with a sorted list.

Mornings start with a jumble: a deadline, an errand, a half-formed idea, something you promised someone. Type it the way it sits in your head. HeroMind sorts it into tasks, notes and list items, and nothing applies until you confirm.

  • Tasks become actions you can plan; give one a day when you're ready. Notes stay beside the plan. Ideas go to a list you can find later.
  • Something you already finished gets recognised, not duplicated.
  • The sort is a suggestion. You can move anything before it lands.
Start the day
Product concept, demo content
What's on your mind
send Priya the Q4 draft before the review vendor redlines back from legal golden hour tonight – manual mode practice prescription dentist!! (booked?) retro thursday – bring two questions idea: start retros with what went well
→Sort it
Your day, once you confirm
Send the Q4 planning draft to PriyaFOCUS
Review vendor contract redlinesTODAY
Practice manual exposure at golden hourTODAY
Pick up the prescriptionTODAY
Prep two questions for the retroTHU
Note · Start retros with what went well.
Already done · Book the dentist, Sept 30.
Deliberate planning

Give meaningful work a day.

A growing backlog gets hard to act on. The Planner asks a smaller question: what needs action, and on which day? Everything else waits somewhere you can see it.

Choose a day for what needs action

Give a task a day when you're ready to act on it. Until then it can stay undated, and that's deliberate.

Unfinished work follows you forward

Miss a dated task on Tuesday and it shows up Wednesday, still yours. Recurring tasks are the one exception: a missed occurrence is dropped and the next arrives fresh.

Today isn't a dumping ground

Undated tasks stay in their project, or in the Inbox if they have none, until you pick a day. Reviewing them is something you do on purpose. Today holds what you chose plus what carried forward.

One life, two contexts

Work and personal, in the same day.

The dentist and the board draft compete for the same Tuesday. Here they sit side by side, and one switch shows the whole day, or just the half you're in.

  • Personal tasks never touch your work calendar, and work tasks never leak into a shared personal one.
  • On a phone you see one column at a time. On a desk, both.
  • Focus, notes and routines belong to the day, not to either side of it.
Planner · phone
Product concept, demo content
Today's focus
Send the Q4 planning draft to Priya
Review vendor contract redlines2:00pm
Follow up on the renewal quoteSource
Prep two questions for the retroWeekly
Approve timesheets
Focus and daily notes

The day has a point, and a margin.

A list of twelve things is not a plan. Pick the one or two that make today worth it and pin them at the top. Then keep the margin: the daily notes tab holds what a task list can't, the idea you had in the shower, the thing to ask Priya, the setting that worked at golden hour.

  • Focus is a small set you chose, and it rolls forward with you until it's done.
  • Notes are yours alone. Nothing an agent writes lands here; agent notes have their own card.
  • Highlight a line in a note and make it a task when it turns out to be one.
Focused · Notes
Product concept, demo content
Focused today
1 of 2
Send the Q4 planning draft to PriyaRolled forward from Monday
2 of 2
Practice manual exposure at golden hourPlanted today
Everything else waits below
Notes · Tuesday
Retro idea: start with what went well, then one thing to change.Golden hour is 6:48 tonight. Bring the tripod. 1/250 froze the cyclist last time.Ask Priya whether Q4 needs the hiring section. → made this a taskLegal's redlines are mostly about the SLA clause.
Repeated life

Recurring tasks and daily routines, kept apart on purpose.

Some things repeat because the calendar says so: the weekly retro prep, the monthly invoice. Some things repeat because you're building a habit. They feel different, so the Planner treats them differently.

Recurring tasks

A template with a rule: every Thursday, the first of the month, every other Tuesday. Each occurrence shows up as a task on its day. Miss one and it's dropped, not carried; the next one arrives fresh.

Prep two questions for the retroWeekly · Thu
Send the contractor invoiceMonthly · 1st

Daily routines

A short list you tick off, with a streak that notices. Morning, evening, or through the day. Routines never show up as tasks; they sit beside the plan so the list stays about work that needs doing.

Morning pages12 days
20-minute walkafter lunch
Read 15 minutesevening
Tasks can come from anywhere

When a tool of yours adds a task, you can see why.

If you connect an AI tool or an agent you run, it can file work into your day. Every task it files carries a link back to what caused it: the email thread, the statement line, the conversation. You decide whether it earns a day, same as anything you typed yourself.

  • Optional. The Planner is complete without any connection. This is what changes if you add one.
  • Agents file work with the reason attached. They can't delete anything, and their daily notes appear separately from yours.
  • A repeat filing of the same item updates the original rather than adding a twin.
How connections work →
A task with its source
Product concept, demo content
Follow up on the renewal quote for the analytics toolPersonal · Reply by Thursday
Filed from your email, 6:40amThread: “Renewal quote — analytics platform”, from the vendor's account manager. The agent read the thread, noticed a reply-by date, and filed this with the link.Externally configured agent · opens the originating email · you can unlink or delete the task
Decide whether to keep the photo-editing subscriptionPersonal · Renews Friday
Filed from your card statementRecurring charge on last month's statement, renewal in 3 days. Filed as something to decide, not as a bill to pay.Externally configured agent · you set this one up yourself
Tap Source. Both agents are examples of connections a person configures; HeroMind doesn't read email or statements on its own.
Over time, in the day

What you saved comes back into view.

The Library keeps your saved sources and the knowledge compiled from them. If you keep one, the Planner shows a few things from it: a page you compiled, a note you wrote, a source you meant to read. Not a feed. A few items at a time, rotating through your Library with some preference for what fits the day.

See the Library →
Planner · From your Library
Product concept, demo content
From your Library
The exposure triangle, in one page · Library page compiled from your saved sources
Why I shoot aperture-priority for now · your note, Sep 24
Running a retro that isn't a complaint session · saved article, unread
Your direction, in the day

Some tasks are steps toward something bigger.

A major goal breaks into milestones, and a milestone breaks into tasks. When you give one of those tasks a day, it joins the Planner like any other. Planned: a goal label on the task will make that connection visible in the Planner.

Planner · Personal
Product concept, demo content
Practice manual exposure at golden hourMilestone: a full set in manual modeLearn photography
Pick up the prescriptionErrand
Target-state detail. Milestone tasks already reach the Planner once you give them a day; the goal label on the task row is planned.
See Goals & Direction →
Calendar awareness, without calendar pollution

Your work calendar is the weather. Your plan is what you do about it.

The Planner shows your calendar so the day fits the hours you actually have. It reads; it never writes. If you want to reserve time for a piece of work, you do that in a local block that lives in HeroMind and nowhere else.

Calendar events

Pulled from your work or personal calendar and shown beside the plan. Read-only. You can't edit them here, and HeroMind never sends anything back to that calendar.

Local blocks

Drag a task onto an open hour to reserve it. The block is yours: it doesn't appear on the shared calendar, so a personal task never shows up in a colleague's view of your day.

Dedicated day-scheduling apps go deeper on this, and if your whole method is blocking every hour, one of those may suit you better. Here the calendar is context for the plan, not the plan.

The work can happen anywhere. The plan lives here.

Take command of your day.

HeroMind is in private beta. Request access and I'll send an invitation when a seat opens.

Full web appFree during betaAccess by invitation
A narrower Planner-only iOS beta runs on TestFlight; invitations mention how to get it.